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Corporate Records Specialist – Temporary/Part-time – Retirement Housing Foundation – Long Beach, CA.

“The mission of RHF (Retirement Housing Foundation), a national non-profit organization, is to provide various housing options and services for older adults, low income families and persons with disabilities, in an environment which enhances their quality of life – physically, mentally, and spiritually. RHF is committed to serving its residents and their local communities.” Please visit our website at http://www.rhf.org for additional company information. RHF is an equal opportunity employer.

We currently have an open position for a Corporate Records Specialist – Temporary/Part-time at our Retirement Housing Foundation located in Long Beach, CA.

The Legal Department at the Corporate Office has a temporary, part-time position opening. This Corporate Records Specialist position will be approximately 20 hours per week.

SUMMARY STATEMENT

Under the overall direction of the Director of Corporate Records and Corporate Secretary, and in collaboration with the Law department, the Corporate Records Specialist will provide end-to-end support for the Company’s corporate governance document retention requirements, and related matters. Responsible for maintaining electronic and paper records to ensure records accurately reflect information for corporate entities and communities. Support the document retention of legal documents for all corporations and partnerships with which RHF is involved. Such documents include, but are not limited to, documentation necessary for entity formations, corporate name registrations, fictitious name filings, amendments, qualifications, withdrawals, mergers and dissolutions of corporations and other transactions, corporate minutes, annual filings, incorporation documents, D/O listings, real estate tax exemption applications, loan documents, grant deeds, trust deeds, notes, title insurance policies, regulatory agreements, architectural and construction contracts, building permits, zoning approvals, easements, surveys, certificates of occupancy, cost certifications, preliminary and official bond offerings, tax credit and tax exempt bond documents, appraisals, partnership agreements and management agreements.

Responsibilities:

• Review, analyze and organize factual information and documents.
• Review and summarize salient points of legal and business documents.
• Review, identify and file (primarily via electronic scanning) legal and business documents.
• Monitor records supplies and restock as necessary (labels, boxes, etc.).
• Responsible for accurately identifying and collecting material designated for shredding.
• Provide the Director of Corporate Records and Corporate Secretary with regular reports on concerns relating to entities and legal documentation.
• Confer regularly with the Director of Corporate Records and Corporate Secretary to share corporate information and ideas.
• Other duties in support of corporate governance or the corporate legal function.
as necessary and as may be assigned from time to time.

 REQUIREMENTS:

  • EDUCATION AND EXPERIENCE REQUIRED

    8+ years in-house Legal Department or Law Firm experience.
    Experience in establishing and maintaining corporate records for a multi-facility system.
    Intermediate to Advanced Proficiency in MS Office products.
    Strong understanding of requirements for entity management, corporate governance and corporate records.
    Excellent organizational, research and communication skills.
    Highly detail oriented.
    Excellent listening skills and ability to retain information related to corporate entity structure.
    Ability to work independently, be self-motivated and disciplined as well as in a team environment.
    Ability to follow instructions effectively in compliance with the Corporation’s document retention policy and procedures.
    Data entry experience related to electronic file storage.
    Punctual and dependable.
    Understanding of RHF and its commitment to its mission.

    If you are interested, please forward your resume to: employment@rhf.org or fax to: 562/430-8723

This is a Temporary/Part-Time position.

If you are interested and qualified, please email resume to Laura Fox Buchan at employment@rhf.org, phone#:562/257-5400  or fax to 562/430-8723.

You will be required to provide your COVID vaccination card or you may request a vaccine exemption form for medical or religious reasons. The vaccine exemption form MUST be approved prior to concluding the pre-employment requirements.

If a job offer is made, your employment will start after a successful completion of a drug test, references, and background checks as deemed necessary. The drug test must be completed within three (3) business days of the job offer. If the above pre-employment requirements are not successfully met, the job offer will be withdrawn.

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